Note: This integration will only work with a company or school account — an individual Teams license cannot be used.
To begin the integration process, click on Home, then on Integrations. Scroll down to Microsoft Teams then click on Add to SkyPrep.
Next, click on Connect your Microsoft Teams Account. Other Admins can also sign into Microsoft Teams, allowing them to host sessions with their own accounts.
Sign in and accept the prompts.
If linked successfully, you should see your information displayed on the next page.
Creating a Microsoft Teams Meeting
To create a meeting, click on Teaching, then on Courses, and finally click on the course that you want to add a meeting to.
In the Course Content tab, click on the Add Items to This Course drop-down menu and select Add Webinar.
Fill in the form that appears, and make sure that Microsoft Teams is selected under Webinar Tool. Click Proceed to Adding Timeslots once you're done.
In the next pop-up, you will be creating the first time slot.
Timeslot Description: Use this field to provide information to your users about the time slot.
Location: Use this field to include any location-related information. If you chose the Other (Any Link) option for a webinar, this field will be replaced with a field for you to enter the link.
Start/End Date and Time: These two fields determine when the time slot begins and finishes. Clicking on these fields will open a calendar widget that allows for easy date and time selection.
Microsoft Teams account to use with time slot: Use this to select which Microsoft Teams account the session will be created under.
Time Zone: The time zone that the above date and time takes place in. Users with different time zones will have their ILT automatically converted to display the correct time.
Capacity: The maximum number of attendees for the time slot. Users will not be able to register if the capacity has been reached.
Primary Instructor: Use this field to enter the name of the ILT instructor(s).
Attendance Key: An Attendance Key is a key that users can enter to mark themselves as having attended the ILT. If Webinar was selected, the Attendance Key will also serve as the password for joining the session.
To add an additional time slot, click on Add Timeslot. This will create another slot that users can join. A user will only need to attend one in order to have the ILT marked as completed. If you require a user to attend multiple sessions, you will need to create multiple ILTs, each with their own time slot(s).
Once finished, you can click on Finish Adding Timeslots to add the ILT to your course.
Alternatively, you can click on the blue arrow (
) at the bottom-right and start registering users yourself by clicking on Proceed to Registering Users. This will bring up a new pop-up that lists all of the available time slots. Click on Capacity to begin adding users.
Use the dropdown in the upper-right to select users to enrol, then click on Register User. Once users have been added, you can change their Status from Pending to Absent or Present if required, and you can also Unregister them from the time slot if they were accidentally added. The Bulk Attendance drop-down will let you change the Status for all users at once.
Once finished, you can click on Back to timeslot list in the upper-left to go back to the previous page to select a different time slot. After all users have been registered, you can click on the X in the upper-right of any panel to close the pop-up.
You will then see the ILT show up in your course's Course Modules list.
When a learner logs in, they will see a prompt at the top of the screen notifying them that they need to register for a session if they were not already enrolled during the webinar creation process.
After clicking on Register Now, the learner will be able to see all available time slots, together with a Register button that allows them to sign up for the session. Once they sign up, they can enter the session as an attendee by clicking on the item in the course.
After signing up, the session will be automatically added to their Office 365 calendar together with the meeting and time slot details.
Launching the Session as an Admin
To begin the session, just click on Teaching, then on Instructor-Led Training. Use the dropdown menu to choose the course that contains the Microsoft Teams session you want to launch, then click on the play icon for the respective session.
Once you've clicked it, Microsoft Teams should open in a new tab. Accept the prompt if required, and the session will begin.