To get started with UKG Kronos, you'll need to enable the integration and enter your credentials.
Next, choose which API Version you want to use. V1 will pull all of your users' records during their import and can take some time to complete. V2 only pulls the first name, last name, and email, allowing for much quicker but less detailed population.
You can also set the platform behaviour for users that are marked as terminated in UKG Kronos. If necessary, you can have their logins disabled, preventing them from accessing the platform and being counted as an active user while also retaining their records.
Auto Import New Users allows JIT creation in SkyPrep, with new UKG Kronos users being added to the SkyPrep platform.
Enable Email Notifications on New User Creation will send the login credentials to newly created users as well as allow other emails, such as course completion notification emails to be sent.
Remove users from groups they are no longer a part of in Kronos WFR allows you to manage enrolment in real time. If a user is removed from a Groiup, they are also unenrolled from all courses assigned via that group.
Deactivate users in the LMS that are no longer in Kronos WFR is similar to Terminate Date Action, but instead activates upon their removal from Kronos rather than their termination date being set.
Next, click on Data Mapping.
Configure your Data Mapping and pay attention to include the first name, last name, and email, as those three are mandatory for proper account creation.
Primary is the main data field that SkyPrep will pull from, while Seconday is the field that SkyPrep will use if the Primary is empty.
If you are on a Kronos plan that supports SSO and you intend to use it with SkyPrep, you should use SAML and ensure that your chosen attributes reflect the setup you have here.
To view supported SAML claims, click here.
Next, click Import Rules, then on Add Rule.
Here you can set up different rules to determine which users will show up in your import list. Just make sure to click Save Rules at the bottom of your page once you're done.
Please note that this acts as a failsafe and users who you manually import will have to match these rules as well.
Finally, click on Users. This will begin loading in all of your users, which may take some time based on which API you chose. Once the list is populated, you can use the checkboxes to select all or individual users for import.
After finalizing the list, click on Import to begin adding the users to SkyPrep.