Start in the Materials section, accessible through the Training Elements dropdown in the navigation bar.

This area acts as the admin-only content repository for all of your standard training items. Items added to this area can be used in any number of courses.

Before you add content, you can add folders to organize them by clicking on the New Folder button. You can create subfolders by entering a folder and clicking New Folder while in it.

To add items, drag-and-drop files into the Drop files here to upload area at the bottom of the page.

You can also click on the Add Material button to open the following interface.

Single/Multiple File(s): This option lets you upload files directly from your computer into SkyPrep, as well as from external sources like Dropbox and OneDrive. Recording options are also available for images, videos, and audio recordings.

Content Builder: Used to create content within SkyPrep if you do not have access to Studio in your plan. The dropdown in the upper-right selects the tile category, then drag the tiles from the left onto the page. Text formatting can be found on the left when editing text areas. Save your file when you’re done.

YouTube/Vimeo: These options can be used to embed videos from the respective platforms. Enter the video URL (not the embed code) and give the material a name. SkyPrep supports only public or unlisted videos.

Embed Link: Allows you to embed an external website directly into SkyPrep to be used as material in your courses. Give the file a name then enter the website URL or embed code. Only websites that begin with https:// are supported (http:// websites are not allowed). The Should this Link be Embedded option only appears after you enter a URL and click Add Link. If enabled, SkyPrep will attempt to iframe the website within the platform.

If the target website does not allow iframing, click on the content once it’s been uploaded, then navigate to the Edit Details tab, uncheck the setting, and save your changes.

Rich HTML: A text editor for content creation. HTML code can also be used by clicking on Tools and then Source Code.

SCORM 1.2/AICC: Used to upload SCORM or AICC content. Prior to uploading, ensure:

1. There are no spaces, special characters, quotes and dashes in the filename.

2. The imsmanifest.xml file is in the root of the ZIP file.

3. The SCORM package does not contain any additional ZIP files inside.

If you need to upload SCORM 2004 content, you’ll need to notify your account manager or contact [email protected] to have compatibility enabled.

After you’ve uploaded your content, click on the name of the item in the Materials section to preview it. The Edit Details tab will contain additional settings that you can choose to modify.

Select File: Use this to seamlessly update the file. The new file will replace the original in every course that contains it and maintain users’ completion progress.

Document Name: This field can be used to rename your content. This will rename the file in every course that contains it unless a course-specific custom name is already being used.

Allow Learners to Download This File: Users will see a download button when viewing the content in a course if this is enabled. Admins will always be able to download content even if this option is disabled.

Assign to Folder: Moves the item into a different folder or into the root Materials area.

Convert to Multimedia Presentation: Visible only on PowerPoint files, this button will convert a basic PowerPoint (static slideshow) into a multimedia version (enabled animations, transitions, and embedded multimedia). PowerPoints are automatically converted upon upload. This option is only used if the initial conversion fails.

Category: Allows you to categorize your content for easy searchability.

Advanced Options: This button expands to show the following settings:

You can also add Knowledge Checks to your content — these are embedded questions and functionality, displayed/activated when an item is viewed in a course.

In the pop-up, click on Add Knowledge Check.

If your document is page/slide-based, such as a PDF, Word, or PowerPoint document, you’ll need to enter the page number that triggers the knowledge check. If the content is a video, you’ll need to enter a time instead.

Once the trigger is set, you’ll be able to add a voiceover, edit the page rules, and add questions.

To add a voiceover, click on the Add Voice Over button, then select the Add Recording option. You can record using your computer microphone or upload an existing MP3 file.

Clicking on the Edit Page Rules allows you to block the page completely, skipping the trigger page/slide and displaying the next one.

Mandatory Page Completion makes the them required to be viewed for course completion.

Minimum Viewing Time sets the amount of time that a learner needs to stay on the page in order to gain completion credit.

Automatically Advance Page will move the learner to the next page after the specified amount of time.

You can also add multiple choice, true and false, and fill-in-the-blank questions.

Enter the question in the Question field and select the question format in the Response Type drop down.

For Multiple Choice, enter the learner-selectable answers in the Option fields and use the This answer is correct checkbox to select the correct one. If you need to add additional options, click the Add Option button.

For True or False, use the radio buttons to select whether the answer should be True or False.

For Fill in the Blank, add the correct answer in the Correct Answer field. If there are multiple correct answers, separate them with a comma. For example, if both “two” and “2” are correct, enter “two, 2” — note that your answer should not contain any commas naturally. For example, if your answer is “1000”, do not enter “1,000” as the correct answers would be “1” or “000”.

If you have added questions, you’ll be able to access trigger-specific settings by clicking on the Settings button.

You can change the page that the question(s) appear on by editing Popup Page Number.

You can also toggle between a fullscreen pop-up using the Banner Pop-up Type, or a small, non-intrusive pop-up in the Bottom Right corner.

Show learner pop-up indicator adds a banner to the top of the content that shows Learners which pages have questions.

Prevent question skipping will require learners to submit any answer before they’re able to continue. This option only works if the Banner Pop-up type is selected.

Questions must be correctly answered to continue will prevent users from moving forward until the correct answer is selected.

Now that we’ve covered how to add existing content, we’ll be covering how to create content in SkyPrep!

Studio Documents are user-created content pieces. They allow you to create interactive, engaging content right from within your SkyPrep platform, with AI-enabled creation and editing.

To launch Studio, click on Training Elements, then Studio. Click on Create Studio Doc and give the content a name.

Below is a list of the different areas in Studio Builder:

The Document Settings area contains several sections, each with their own settings.

General Settings: Contains three settings:

Visual Configuration: Configures how your Studio document visually looks. To enable customization, choose a custom theme using the dropdown menu. This theme will act as the base look for your Studio document.

From there, you'll be able to configure:

To set the colors, either enter the Hexcode in the text field (include the # symbol), or click on the color preview. If you clicked on the preview, you can either drag the color picker circle on the palette to choose the color, or enter the RGB (Red, Green, Blue) values. Clicking on RGB will switch the values to HSL (Hue, Saturation, Luminence). Clicking one more time will allow you to enter the Hexcode.

Question Details: If your document contains questions, you’ll be able to specify how many points a correct answer will give on a per-question basis, as well as how many total points the user needs to achieve for a passing grade.

Custom Feedback: Allows you to tailor completion messages based on whether the user passed or failed the document, as well as if they achieved a certain score based on the points awarded from questions.

Audio Video Explainer: Upload or record a video/audio explainer to any section to reinforce the content.

Export: Allows you to export the document as either a SCORM 1.2 or PDF file, share it via a URL, and duplicate it.

To start adding to your document, click on the Add a Chapter button in the centre. If you've already created a chapter, you’ll need to use the Add a Chapter button located on the left panel.

Give your Chapter a name, then click Add Section.

Sections work like pages in the Chapter. The document is made up of Chapters, each with their own set of Sections. While you can add as many Sections as you want, you can also create Chapters that only have one Section.

Give your section a name. You can add additional blank sections by clicking the Add Blank Section button.

You can also add or delete sections in this window.

In the left, you can choose from various content template categories to add. These will be explained later, or you can use the link to jump to that section.

When you are done, click Save Selection then Create Chapter.

After creating a chapter, you can create a Cover Page by clicking on Add cover page. This will be shown prior to the chapter content being displayed.

You can use the templates at the top to choose between Title only, Title + Subtitle, and Centered Minimal, or start from scratch.

In the Content tab, enter what you want the cover page to look like using the editor below.

The Layout tab allows you to change the allignment of the cover page content.

The Background tab allows you to choose between no background, a user-selectable color, or an uploaded image that will be displayed behind the content.

The Text tab has controls for the text color as well as text shadow controls. For more customization, you can click on Show advanced shadow settings to view the available controls.

In addition to a cover page, you can also add Intro text to provide context, descriptions, or instructions. Additionally, Wrap-up text can be used to summarize key points, reinforce learning, or add closing notes.

From the Block Library, you have four Content Templates Categories with various Content Blocks.

To learn more on how to add various Templates, select a category below:

Once you’ve created a Section, you can drag additional content blocks from the Block Library onto the page.

Text: Use this option if you want to type text content.

When you click your content, the Contextual Panel will contain an Open Editor tab and a Settings tab. From the settings tab you can set the required viewing time, shift the content block left or right, duplicate it, or remove it.

When you click a section from the Table of Contents, the Contextual Panel will contain a Settings tab. From here you can shift your sections up or down within the chapter (if you have multiple sections), add a page break, duplicate/remove it, and change it between Grid and Tabs styles.

You can also Add Video and Audio to your content by selecting the Add Video/Audio Explainer button.

This settings tab is found in all content blocks and contains the same settings.

Image: This content block allows you to upload a custom image. You may also select an image by searching Unsplash’s image catalog, inserting a GIF through the Giphy search option or use AI to generate an image. Cropping the image can only be done during the initial image upload — you will need to reupload the image if you didn't crop it the first time it was uploaded.

To learn more about AI Image Generator, refer to this article: AI Image Generator for Studio

When you click your content, the Contextual Panel will contain three tabs:

Video: Either upload a video file directly from your computer or search Youtube and easily embed any video.

The Contextual Panel contains the Video Settings, which allows you to replace the current video with a different selection.

Viewer: Similar to how other Material is displayed in the platform, you can upload most file types and have it previewed in the document.

The Contextual Panel lets you replace the content with a different file, select which pages are visible, and set the page or time that the file starts on. You can also toggle between a scrolling document and a booklet that turns pages when clicked.

SP Material: This block lets you reuse content you've already uploaded into SkyPrep. Selecting this option will open the Materials section where you can easily choose which item you want to embed.

Question: Allows you to add different questions types to test your Learners while they’re working through the document and its content.

There are eight question formats that are currently supported:

Multiple Choice: Type a question and enter the possible answer choices. Users can be required to select one or multiple options based on which multiple choice type you choose. Multi-select questions support partial grading.

True or False: Type a statement and set whether it is true or false.

Sequence: Type a list of items in order from top down. Learners will need to reorder a scrambled version of the list. Sequence questions support partial grading.

Matching: Type two lists of items, with each row a matching pair. Learners will need to identify which pairs match in scrambled, side-by-side lists. Matching questions support partial grading.

Sorting: Create up to four categories that users need to sort text or images into via drag-and-drop functionality. Use the Style dropdown to choose whether the items are text or image-based. Sortable items can belong to more than one category — if they are sorted into any of the ones they belong to, that option will be considered correct. Sorting questions support partial grading.

Fill in the Blank: Type the full, correct phrase in the text and field and select the word that should be hidden. You can enter additional words that will either be shown or accepted, based on whether Word Bank or User Entry styles are chosen.

Short Answer: Enter the question text and choose how a Learner can respond. You can choose between a video response, text response, and an audio response, with the option to require a response.

The Contextual Panel allows you add feedback, as well as edit the question or change its type.

To assign points to assessment questions, click Document Settings and under the Question Details section, you can set the individual question point values as well as the required number of points needed to complete the document.

Branch Forms: Branching Forms allow you to create a form or assessment that provides users with different options based on the previous answer or response they submitted. Click here to view the help article on using Branching Forms in your platform.

Scenario: Create scenario-based training or role-play training where learners can respond to a given scenario using an AI bot. To learn more, please refer to this article.

Feedback: This content block allows you to collect feedback from your Learners through various formats.

Short Text: Allows Learners to submit typed feedback.

Multiple Choice: Allows Learners to pick feedback from the provided options.

Rating: Learners can submit a rating on a customizable scale that ranges from 1 to 10. You can also change the icon that is being used for the ratings.

Opinion Scale: Allows users to submit a rating on a scale that can be numerical or based on emotional response, such as Strongly Agree vs Strongly Disagree.

The Contextual Panel contains settings to change the feedback format, and for some formats, also contains settings to customize the existing panel, such as changing the Rating icons.

Confirmation: Allows you to request confirmation or an attestation from your Learners.

You can choose from several different formats:

You can also combine any of the two, and the Contextual Panel will allow you to change the confirmation type.

Hotspot: Upload an image and mark key target zones using the Add Target Zone button.

The Contextual Panel lets you select hotspot size as well as the style. You can also edit hotspot information and the button icon.

Flash Card: Create deck of cards with terms/concepts at the front and description at the back. Images can also be added to the front and/or back of the card to further explain the term/concept.

The Contextual Panel lets you select a deck style and count style. You can choose to show card count and randomize the card order and if the front and back of cards must be viewed in order to complete the block.

Slider/Journey: Upload a sequence of images and add text descriptions to each. Users can drag a slider to move through the sequence, viewing the images and text descriptions in order.

After adding your first step, you can click on the Add Step button highlighted below to add additional images and text steps to the Journey.

The Contextual Panel contains settings for the look, such as image scaling and the slider colour, but also includes two options for Incremental and Continuous modes. Incremental will display each image as separate images when the user scrolls through the timeline, while continuous mode will smoothly blend the images together.

Once finished, users will be able to move through the Journey and view the images and text in order. This is an example using continuous mode, where you can see the images blend gradually as the user progresses.

Accordion: Lets you create multiple sections that each have a collapsable text element. You can add additional sections by clicking Add a Panel, which will bring up a window for you to enter the panel header and body text.

The Contextual Panel lets you reorder the sections and choose whether the first panel is automatically expanded when the section is viewed. You can also opt to only allow one section to be visible at a time. You can also customize the look of the section, such as changing the expand button between a + or a v button, as well as changing the header and text colors.

Pop Up: This Content Block allows you to create text and add an optional image that, when clicked, opens a pop up window that shows content.

Add the initial content in the Click Content side and the content that should be shown when clicked in the Reveal Content side.

Contextual Panel: This area allows you to choose the Panel Type which determines your tile layout — if Horizontal is selected, the image and text are shown side-by-side and multiple panels are placed vertically, and if Vertical is selected, the image is placed above the text and multiple panels are placed beside each other.

You can also change the Background and Text Colors.

Adding an additional panel is done using the Add a Panel button, and reordering can be accomplished by clicking and dragging on the six dots to the left of the items in the Panel Order section.

Flow Chart: Drag and drop different elements onto the page and map out a flow chart. Clicking and dragging the text of an element will allow you to move it, while clicking and dragging on the element shape will allow you to draw arrows to other elements. Arrows will be drawn in the direction your mouse is moved.

The Contextual Panel contains the elements that you can drag onto the chart.

Org Chart: Drag and drop different elements onto the page to create an Org Chart that moves from the top down. Clicking and dragging the text of an element will allow you to move it, while clicking and dragging on the element shape will allow you to draw arrows to other elements. When drawing arrows, click on the parent shape and drag your mouse to the child shape — the chart will restructure itself accordingly.

The Contextual Panel contains the elements that you can drag onto the chart.

Spacer: This is an empty block that allows you to add white space to a section to visually separate different elements on the page.

You can add animations to different sections of your Studio document. To do so, just

click on the section you want to add a transition animation to, then on the Animation tab.

Use the dropdown menu to choose the animation style, then set how quickly the animation should play, and how long the delay should be before it is shown.

SkyPrep Studio supports automatic translations using AI for any published document.

To configure your document to best support translations, click on the Settings button in the upper-right and choose the Default Language. This lets the platform know what language the original text is in and prevents Admin confusion if there are multiple languages available to edit.

After you've published the version you want to translate, click on the Document Versions button in the upper-right.

Click on the Translate to another language button for the version you want to translate.

Choose the Language that you want your content translated to and make sure Auto Translate with AI is turned on.

You will see a popup and a status bar letting you know that your content is being translated.

If you need to make edits, you can freely do so after the content has been translated. You can also re-translate sections using the Translate with AI button. Editing text directly is done by clicking on the section and editing as normal, such as by clicking on Open Editor. If you make any edits, click the Save Touchups button to save your changes. You can always access the touchup page for any version by clicking on the Document Versions button in the upper-right.

When translating content, the following content blocks are NOT supported:

Additionally, when previewing the main version of a document, the interface buttons will be displayed using the language you've set for your account. When previewing a translated version of a document, the interface buttons will be displayed using the translated language.

Before users are able to access the document, you'll need to Publish it. Click on Publish Document at the top of your page and give it a name.

Finally, decide whether who you want to publish the document to:

All Learners including people currently on an older version: Every user, including those who have started/completed older versions, will see the updated version and content, and their progress will be reset. Users who have completed a course that contain an older version will not have their overall course status affected.

New Learners to this Document: Only people who haven't already started an older version of the document will see the updated version. Users who already have progress/completion will not be affected in any way.

It will then become available for use in your platform and can be added to your courses like any other Material.

Changes can be made to the Studio Document at any time — Learners will not see the changes until a new version has been published.

You can choose to publish it for All Learners including people currently on an older version or New Learners to this Document. Choosing the former will reset everyone’s progress and require them to complete the Studio Document again while the latter will only affect users that have not started the Studio Document yet.

To see how your Learners are doing in each version, you can click on the Review Learner Attempts button.

This will bring you to a page that lists the progress of all Learner that have started the Studio Document. You can toggle between versions using the dropdown in the upper-left, while clicking on the status beside a user lets you see their in-depth document progress.

The document progress page will let you adjust their overall status, as well as print a transcript and switch to grading mode, which will let you adjust the scores they receive on automatically graded questions, as well as grade any short answer questions.

If there are Studio Documents that require manual grading for short answer questions, you’ll be notified on your Dashboard under the Ungraded Studio Submissions area.

Clicking on the Document Versions button will display your version history, as well as a button to translate to another language if you have AI features enabled on your platform.

In addition, you’ll be able to:

Clicking on the Document Settings button opens the settings panel. In the General Settings tab, you’ll be able to set:

The Question Details tab has the following settings:

The Custom Feedback tab has multiple fields to customize messages based on the Learners’ overall status and points achieved in each section:

The Video/Audio Explainer tab allows you to add a picture-in-picture video (displayed in the upper-right corner) or an audio narration to each Section.

The Export tab contains:

The Save Document button will immediately save your latest changes. SkyPrep will save your changes automatically as you add or change content, but it’s good practice to periodically save your changes manually. You can see when the Studio Document was last saved in the upper-left.

Lastly, the Preview Document button will open the Studio Document in a new tab, but in a Learner’s perspective, allowing you to work through it and see what it looks like and how it behaves.

SkyPrep's AI functionality includes the ability to create entire courses via the Studio content creator.

To begin creating courses with AI, click on Training Elements then on Studio. On the Studio page, click Create Studio Doc and select the Generate with AI option.

Fill in the form:

Document Name: This will be the name of the Studio Document once created.

What is your document about: Use this field to explain the content that you want the document to cover. This should be as detailed as possible, and there is no limit to how long the text entered is. The text will act as the foundation of the content and helps inform the AI about what it should cover and focus on.

Who is your intended audience: Use this field to specify who the intended audience is, such as if they are a non-technical layperson, or a technically proficient developer. This will help the AI determine what sort of vocabulary, tone, and structure should be used.

What are the learning objectives: This optional field helps the AI narrow down on what key points should be addressed. This will ensure that the requisite information is highlighted and presented to the Learners in the most efficient way possible.

Sources: By clicking on the Select from Materials button, you can select content from your Materials section using the checkboxes to better inform the AI of what needs to be covered. The AI will scan the selected content and incorporate the information it finds relevant, supplementing what was inputted in the What is your document about field.

Once the form is complete and the sources added, click Next.

On the next page, decide whether you want to Quick Generate, with the AI deciding the best structure for the document, or Define Chapters Manually.

If you selected Define Chapters Manually, you'll need to click on the Add a Chapter button.

You'll be able to specify the chapter titles and the content they contain yourself. Use the Add another Chapter button to keep adding chapters as necessary.

Regardless of the method chosen, after clicking Next, you'll be given an outline of what your Studio Document will look like.

On this page, you can reorder sections by clicking and dragging on the six dots beside each section, as well as Edit and Delete sections by clicking on the respective icons.

You can also modify the layout of each section using the dropdown, as well as add additional ones if you feel it's necessary.

After you're done with any changes, click Create Document. You'll see a progress bar and information about the generation process.

Once the generation process is complete, you'll be taken to the document. You're able to freely add, change, and remove content from the document to suit your training needs.

While Studio Documents have built-in assessment functionality, there are times when you may want a more traditional assessment format and look. That’s where Assessments come in — you can access them by clicking on Training Elements and then Assessments.

Click on the Create Assessment. There are other methods accessed through the V button that we’ll cover in the next section.

Name your Assessment, then click on the Add Question button.

Choose the Question Type using the buttons at the top.

Multiple Choice: Enter the question in the Question Title field and enter the selectable answer options in the Multiple-Choice Options fields. Click the Add a Choice button if you need to add additional fields. These can be reordered by clicking and dragging the six dots to the left of each option.

This answer is correct checkboxes determine which answers are correct. If you select multiple, confirm the Must Select One Correct Answer for Marks or Must Select All Correct Answers for Marks setting is correctly chosen.

True/False: Enter the question in the Question Title field and use the buttons to select whether Learners should select True or False.

Fill in the Blank: Enter the question in the Question Title field. The correct answers should be entered in the field below, using commas (,) to separate correct answers. For example, entering “10, ten” means that either “10” or “ten” is acceptable. Ensure you avoid commas in the answer, such as “1,000”, as this would mean the expected answers are “1” or “000” rather than “1000”.

Short Answer: Enter the question in the Question Title field. You can also allow file uploads by enabling the Allow learners to upload a file as part of their answer setting. This question type will require manual grading, unless the Point Value is set to 0. You’ll be notified of ungraded assessments on your Dashboard, shown below.

For all question types, you have some additional settings:

You can also add randomly selected questions to an assessment, allowing the assessment to change each time it's attempted. T

Click on Random Question Bank then on Create Question for Random Bank.

Create a Question Category and click Create Question.

The question creation process is identical to normal questions, but rather than being added directly to the assessment, it’s added to the Random Question Bank tab.

To add a Random Question to your assessment, navigate to the Assessment Questions tab and click on the V arrow beside Add Question and select Add Random Question.

Use the Category dropdown to select the category of question you want to add, then click Add Random Question.

This will add a category placeholder to your assessment. It will be replaced by a Random Question Bank question from that category.

You can add as many categories as you need, each with their own number of questions.

Additionally, if you accidentally add more placeholders for a category than there are questions in that category, SkyPrep will never show duplicate questions.

Once you’ve created your questions, you can modify the assessment behavior and rules to suit your requirements in the General Settings tab.

In addition to Assessments, you can also create Checklists, which are items that can be graded on a 1–5 scale, or by a yes/no response, in addition to text responses. These can be completed both by Administrators/Power Users and by Learners.

Click on Training Elements, followed by Checklists, and then on Create New Checklist.

After naming your Checklist, click on New Task in the Tasks tab.

Create your first Task. Your task can be graded using a Yes/No, 1-5 Scale, or a custom Point Value format. Each task can have any number of subtasks — all graded using the same formats.

Subtasks are added by clicking the Add a Subtask button.

Once you’re done, click Create Task.

Continue adding tasks as needed, then click on General Settings to finalize the Checklist settings.

Checklist Name: The name of the Checklist — changing this will change the name of the Checklist in every course where it doesn’t already have a custom name.

Checklist Description: A text description that will be visible above the Checklist when a Learner is viewing it.

Allow Learners to Self-Check: If enabled, Learners will be able to add responses and complete the Checklist themselves. If disabled, the Checklist can only be filled in and completed by an Admin or Power User with Checklist permissions.

You have two additional options if enabled:

Show Results to Learner: Allows Learners to see the grading and comments. Disable if you want to hide the results.

Allow Learners with Not Applicable Grade to Pass this Course: If enabled and the Checklist is marked as Not Applicable, the Checklist will be treated as Completed in the Learner's course, allowing them to complete the course without the Checklist requiring an actual Passed status.

Flag Checklist for Review: Sets when the Checklist appears in the Admin/Power User Checklists for Review panel on the Dashboard. You have four options:

Required Points to Pass: The total of points required for the Checklist to be considered passed, based on the 1–5 and custom point value (sub)tasks.

​In-Person Checklist Settings: Sets the default Location, Instructor, and Time that will be attached to the checklist. All three can be modified on a per-user basis by accessing the Checklist through their respective Course Progress page.